The Inventory Created/Updated (ICU) Workflow is a feature inside each Source in Flxpoint that runs after an item’s inventory data is created or updated. Crucially, it has visibility into:

• Reserved inventory (on active orders)
• Manual changes made to an item’s inventory variant

Because of this, the ICU workflow is able to set a Custom Aggregate Field (CAF) to the actual available units in your warehouse—taking into account committed or reserved quantities.

In contrast, a Post‑Mapping Workflow only sees data from the GIP feed prior to any reservations or manual changes. Therefore, a post‑mapping workflow cannot automatically adjust CAF values when orders come in or manual inventory edits happen.

Step-by-Step Setup

Go to Your Source Settings

• In Flxpoint, open the Source where you want the CAF to be updated.
• On the left menu, locate and click Workflows.
• Choose Inventory Created/Updated (ICU).

Add a Rule

• Select + New Rule (or edit the existing rule if you already have one).
• Give the rule a friendly name, for example:

Rule #1: Set WarehouseQty CAF to Available Quantity

Set the Condition

• Under If, pick Rules Match: Always Run
• This ensures the workflow applies every time any inventory item is created or updated.

Define the Action

• Under Then…, choose Inventory Variant: [Your CAF Name] (e.g., WarehouseQty).
• Field = Whatever label you gave your CAF.
• Action = “Set To Field”
• Inventory Variant: Available Quantity.
• In plain language, you’re telling Flxpoint:

“Take the Available Quantity of the item and store it in my WarehouseQty CAF.”

Save and Test

• Click Update to save your changes.
• Optionally, use Test Rule or Run Manual Re-Sync to confirm the workflow is assigning the CAF correctly.

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How It Works

• Every time inventory is added or updated (including reservation changes for active orders), this rule will fire.
• Flxpoint will set your WarehouseQty CAF to the current Available Quantity (i.e., total minus any reserved).
• As a result, any quantity/price rules that look at this CAF will automatically get accurate “available” data instead of a “total” count.

Differences from Post-Mapping Workflows

Timing and Data Visibility

• ICU Workflow sees all final inventory data after orders, reservations, and manual changes.
• Post‑Mapping sees only your feed data before reservations or manual edits.

Use Cases

• ICU Workflow is perfect for ensuring that your CAF accurately reflects real-time availability (minus what’s already committed).
• Post‑Mapping works best when you only need transformations (e.g., formatting SKUs, adjusting cost) immediately after pulling in feed data, before any sales or manual inventory changes.

Configuration Location

• ICU Workflow: Found under Workflows → Inventory Created/Updated.
• Post‑Mapping: Found under Workflows → Post‑Mapping within the same Source.